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Office Assistant

  • Full time, Day
  • Travel: No

Job Category: Business Operations

Job Level: Individual Contributor

Division: Cox Automotive


  • 3500 E Coliseum Blvd, Fort Wayne, Indiana
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Dealertrack is hiring for an Office Assistant in Fort Wayne, IN!

  • This is an on-site position. The schedule is M-F, 8am – 5pm (EST).

The Office Assistant role is an entry level position in our Document Management Group, as well as our Release Services Group. The role will include multiple actives within a secured area. Office Assistants are required to handle documents in a timely, accurate, and efficient manner while maintaining a consistent flow from one department to the next. This role may be performing functions such as receiving, sorting, scanning, batching, filing, pulling, validating, or releasing documents. 

$3,000 Sign-On Bonus for offers of employment to external candidates available! This bonus will be paid out in installments as follows:

  • $1,500 paid after 90 days of continuous employment

  • $1,500 paid after 180 days of continuous employment

  • NOTE: Former employees are ineligible.

Your Role:

  • Handle documents in a timely and efficient manner while maintaining a consistent flow from one department to the next

  • Sort and imaging Lender packets in vault/secure room

  • Retrieve perfecting documents from a secured vault repository

  • Sign off on State documents

  • Follows established procedures and compliance requirements

  • Performs other duties as necessary

  • Ability to work a flexible schedule as needed, including occasional mandatory overtime

  • Attention to Detail; good organizational skills; adaptability; demonstrates consistent accuracy and thoroughness; efficient and timely completion of work

Post-Hire Mandatory Employment and State Requirements:

  • Obtain and maintain access to the Indiana (IN) Bureau of Motor Vehicles (BMV) Partial Service Provider Program (PSP) to process Electronic Registration and Titling for the State of Indiana.  This includes submission and approval of State of Indiana BMV/C Records Access and Use Agreement form which requires an Indiana State Police background check.

  • Compliance with Indiana BMV processing and auditing standards is a strict requirement.

  • Completion of all mandated training by the Indiana BMV within prescribed time periods is mandatory. 

  • Failure to comply with state requirements may result in disciplinary action, up to, and including separation of employment.

Minimum Education and Experience:

  • High School Diploma/GED

  • Generally, less than 2 years’ experience in a related field

  • Requires strong knowledge of Microsoft Word and Excel.

  • Excellent interpersonal and collaborative skills to work effectively with teams throughout organization

Workplace Environment:

  • Ability to perform routine and repetitive production work.

  •  Ability to sit for long periods of time.

  •  Prolonged exposure to computer screens.

  •  Variable shifts for Day, Evening, Part-Time and Full-Time which can include Saturdays.

  •  Ability to lift or push up to 35 lbs.

Drug Testing:

To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

About Cox Automotive

At Cox Automotive, people of every background are driven by their passion for mobility, innovation and community. We transform the way the world buys, sells, owns and uses cars, accelerating the industry with global powerhouse brands like Autotrader, Kelley Blue Book, Manheim and more. What’s more, we do it all with an emphasis on employee growth and happiness. Drive your future forward and join Cox Automotive today! 

About Cox

Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses – which includes Cox Automotive and Cox Communications – is forging a better future for us all. Ready to make your mark? Join us today! 


Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.

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