Position Summary
The Vehicle Entry Manager is responsible for overseeing the Vehicle Entry Department, which includes leading a team responsible for vehicle check-in, vehicle inspection/imaging of vehicles entering the Manheim facility.
Key Responsibilities:
Vehicle Intake & Processing
Oversee daily vehicle entry operations, ensuring timely and accurate processing of all incoming vehicles
Verify vehicle information (VIN, condition, mileage, title status) and confirm alignment with client documentation
Ensure all vehicles are properly tagged, tracked, and staged for inspection, reconditioning, or auction
Oversee all vehicle inspection/imaging and condition report activities for incoming inventory
Ensure accurate documentation of vehicle condition, including damage, mechanical issues, and grading
Maintain consistency with Manheim’s national condition report standards and guidelines
Monitor workflow to ensure timely completion of reports aligned with auction schedules
Team Leadership:
Supervise, train, and develop vehicle entry staff, including check-in team, inspection team, and imaging team
Monitor team performance, productivity, and accuracy against established KPIs
Conduct regular audits, coaching sessions, and performance evaluations
Quality Assurance:
Perform routine audits of condition reports to ensure accuracy and completeness
Address discrepancies and retrain team members as necessary
Partner with arbitration and inspection teams to resolve condition disputes
Ensure high levels of buyer trust through consistent reporting practices
Data Accuracy & Systems Management:
Ensure precise entry of vehicle data into Manheim inventory systems
Audit records regularly to maintain data integrity and minimize errors
Troubleshoot and resolve discrepancies related to vehicle information or documentation
Process Improvement & Efficiency:
Identify and implement process improvements to enhance throughput and reduce bottlenecks
Collaborate with inspection, reconditioning, and auction teams to streamline workflows
Utilize reporting tools to analyze operational performance and recommend enhancements
Customer & Client Support:
Serve as a point of contact for internal teams regarding vehicle entry/inspections/imaging
Ensure client expectations are met regarding turnaround times and data accuracy
Address escalations and resolve issues in a timely, professional manner
Compliance & Safety:
Ensure adherence to company policies, safety protocols, and regulatory requirements
Maintain a safe working environment for all team members
Monitor yard operations to ensure proper vehicle handling and storage
Qualifications
Required:
High school diploma or equivalent
3–5 years of experience in operations, inventory management, automotive, or logistics (preferred)
1–2 years of supervisory or leadership experience
Strong attention to detail and organizational skills
Proficiency with data entry systems and Microsoft Office (Excel, Word)
Working Conditions:
Indoor and outdoor work environments, including inspection lanes and vehicle lots
Frequent standing, walking, bending, and inspecting vehicles
Exposure to weather conditions, noise, and moving vehicles
Ability to lift up to 40 lbs
Drug Testing:
To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.
Compensation:
Compensation includes a base salary in the range of $81,400.00 - $122,200.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.
Benefits:
The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company’s needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
EOE, including disability/vets
