Job Summary:
The Finance Support Specialist I, Posting & Procurement (P&P), is an entry‑level to early‑career role focused primarily on high‑volume, routine transactional work within the Posting & Procurement function. The role is responsible for accurate and timely posting of charges, ordering of parts and services, and support of standard audit and documentation requirements, all within established service level agreements (SLAs).
This role executes clearly defined processes with direct supervision and limited exception handling. The Specialist I plays a critical role in supporting Manheim auction operations and the broader procure‑to‑pay (P2P) and revenue cycle by ensuring transaction accuracy, minimizing revenue leakage, and maintaining compliance with standard operating procedures. Key stakeholders include Auction teams, Enterprise Finance & Accounting, Business Operations, and external suppliers.
Onsite presence (as needed): While this is a hybrid role, team members are expected to be able to work from designated Cox/Manheim locations when requested due to business needs, including operational events, auction support, and “Moments That Matter” engagement activities. This expectation is not based on a fixed cadence; it will be communicated as needed.
Approved Hybrid Manheim locations are: Dallas, TX Riverside, CA, and Anaheim, CA
Schedule flexibility: P&P provides nationwide support aligned to auction work schedules and business cycles. Team members may be required to adjust schedules to meet business needs, including occasional weekend, holiday, and extended-hours coverage as communicated by leadership.
Guideline adherence: Team members are expected to follow P&P scheduling, time-off, and coverage guidelines and related company policies to ensure consistent nationwide support.
Job Responsibilities:
Core Transactional Responsibilities:
Execute high-volume transactional posting of charges and orders for parts and services in accordance with established procedures.
Ensure transactions are processed accurately, completely, and within defined SLAs.
Validate documentation completeness to support posting and audit requirements.
Respond to routine audit requests, corrections, and standard adjustments.
Maintain high accuracy to reduce rework and revenue leakage.
Operational Support:
Follow documented SOPs, job aids, and work instructions.
Escalate exceptions and system issues per guidelines.
Support basic data gathering and verification.
Meet productivity and quality expectations tied to volume and accuracy.
Demonstrate a commitment to outstanding customer service to Cox Automotive business operations
Assists with special assignments/projects as assigned
Functional Focus (one primary area per role):
Revenue Posting Focus
- Support revenue posting workflows; research, validate, and resolve routine posting exceptions to minimize revenue leakage and rework.
- Coordinate with internal stakeholders to resolve recurring issues and improve accuracy and timeliness of postings.
Qualifications:
Minimum:
High School Diploma/GED
Generally, less than 2 years of experience
Experience working in a team environment
Demonstrated experience working in a fast-paced environment under tight deadlines
Demonstrated experience partnering with both internal and external customers
Demonstrated communication capabilities with key stakeholders
Excellent oral and written communication required
Ability to work a flexible schedule
Ability to support business-driven schedules, including occasional weekend/holiday coverage and extended hours as required by auction cycles and client needs
Ability to work onsite at Cox/Manheim locations when requested for business needs, including operational events and Moments That Matter activities
Effective organizational skills
Strong interpersonal and customer service skills
Strong organizational and analytical skills
High degree of accuracy and attention to detail
Strong computer skills and proficient use of Outlook, Excel, Word and PowerPoint
Proven ability to work with all levels in the organization
Preferred:
Knowledge of AS400 system preferred
Strong knowledge of Oracle Financials preferred
ONE P&P / National Pillar Model:
P&P is transforming to a national, pillar-based approach to standardize processes, improve consistency across auctions, reduce duplication, and enable scalable workflows. This role supports that transformation by executing accurate transactional work, meeting SLAs, and contributing to consistent operating practices across the pillar model
Drug Testing:
To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.
Compensation:
Hourly pay rate is in the range of $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
EOE, including disability/vets
