The Office & Facilities Coordinator is a full-time, onsite role responsible for facilities operations, workplace experience, and office coordination within the company’s leased office space at the Irvine, CA location.
This role serves as the primary onsite point of contact for internal stakeholders, vendors, and building management as it pertains to the company’s occupied premises only. The position ensures operational continuity, timely issue resolution, strong vendor management, and a positive employee experience through a highly visible onsite presence.
Core Responsibilities
Daily / High Frequency Responsibilities
Maintain a strong on-site presence to proactively support employee experience, identify operational needs, and ensure timely resolution of facility-related issues and initiatives.
Lead routine inspections of company-occupied spaces
Coordinate with property management to address building system issues impacting leased spaces, ensuring timely resolution and minimal disruption to operations
Oversee the lifecycle, maintenance, and performance of furniture, fixtures, and equipment (FF&E) to support a functional and well-maintained workplace environment
Manage breakroom operations to ensure consistent availability, functionality, and quality of amenities that support employee experience
Ensure availability and organization of workplace support resources, including print room supplies and shared equipment
Manage janitorial service delivery, ensuring vendor performance aligns with company standards and contributes to a clean and well-maintained workplace
Weekly / As Needed Responsibilities
Manage mechanical and electrical systems in conjunction with landlord to ensure proactive upkeep and compliance.
Proactively communicate challenges to management with recommend solutions
undefinedCoordinate vendor onboarding, escorts, and onsite walkthroughs Execute event setup, takedown, and operations Active member of the Cultural & Wellness Committee Coordinate employee and guest access badges as required for company areas Receive and coordinate delivery of FedEx/UPS and secure company shipments.Coordinate space planning initiatives within the leased footprint; arrange and facilitate office movesSchedule conference rooms and office needs for leadership visits and group meetings
Business Operations & Administrative Responsibilities
Ensure effective operation of facility systems by managing work orders, coordinating vendors, overseeing invoicing processes, and supporting on-site guests at the officeundefined
Manage capital and operating expense projects related to company space.
Host quarterly business reviews with vendors to ensure contractual obligations are met
Required Qualifications
Bachelor’s degree in related discipline and up to 2 years’ experience. The right candidate could also have a different combination, such as 4 years’ experience in a related field and no degree.
Requires strong knowledge of Microsoft product suite, Building Management, Work order, budgeting and payment systems
Experience in facilities operations, office coordination, workplace services, or property support
Strong organizational skills and attention to details with the ability to manage multiple priorities in an onsite environment
Ability to troubleshoot facilities, technology, and workplace issues
Strong customer service mindset with a focus on employee experience and communication.
Ability to use basic maintenance tools; Hammer, screwdriver, wrench.
Ability to lift up to 25lbs
Experience in hospitality, customer service
Certification in CPR preferred
Experience in property management
Work Arrangement
Full-time, onsite role (40 hours/week) This position is not eligible for remote or hybrid work due to operational requirements
Compensation:
Hourly pay rate is in the range of $32.07 - $48.13/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
